Holly Dowd Chief Administrative Officer
Craig Larmour Director, Community & Development Services
Sheldon Randall Director, Operations
Kyle Freeborn Treasurer/Director, Corporate Services (A)
Rob Grimwood Fire Chief
Eric Withers Manager, Planning
Kevin Turcotte Manager, Parks
Brett Ruck Environmental Services Supervisor
Peter Todd Town Clerk
Colleen Hutt Deputy Clerk

Suzanne Mason The St. Catharines Standard
Penny Coles The NOTL Local
Dariya Baiguzhiyeva The Lake Report

1. CALL TO ORDER

Chair Councillor Burroughs called the meeting to order at 6:00 p.m.

2. ADOPTION OF AGENDA
The following Councillors requested to speak under New Business:
Lord Mayor Betty Disero, Councillors: Stuart McCormack, Alan Bisback, Clare Cameron.

Discussion took place regarding amending the agenda to discuss OPS-19-003 - Region of Niagara 2020 Waste Collection Contract as Regional staff were present in the event of questions.

Moved by Councillor Alan Bisback that the agenda be adopted, as amended.

APPROVED, AS AMENDED.

3. CONFLICT OF INTEREST
No declarations of Conflict of Interest were brought forward at this time.

4. STATUTORY PUBLIC MEETING UNDER THE PLANNING ACT
No Statutory Public Meetings at this time.

5. DELEGATIONS/ PRESENTATIONS

5.1 Ron Tripp, Chief Administrative Officer (A)
Joe Tonellato, Director, Water & Wastewater Services
Update - NOTL Sewage Treatment Plant

Mr. Tonellato referred to a electronic presentation. Mr. Tonellato provided an overview on the following: project description, budget and estimated final project budget, key plan of work involved. He also provided information on the next steps of the 14 day test using water, 30 day commissioning period, estimated date of the end of march/early april for the lagoon decommissioning.

Mr. Tonellato and Mr. Tripp answered questions from the Committee. Chair Councillor Gary Burroughs thanked Mr. Tripp and Mr. Tonellato for their presentation.

5.2 Tim Curtis, President - Niagara-on-the-Lake Hydro
Niagara Regional Broadband Network

Mr. Curtis referred to an electronic presentation regarding the NRBN Services which include fiber cable/data services for Niagara, wireless, VOIP, fiber to the home services for rural areas. Mr. Curtis provided information on the NRBN history which was founded in 2002, ownership, ESNI Debt and future sale of shares.

Mr. Curtis answered questions from the Committee. Councillor Chair Gary Burroughs thanked Mr. Curtis for the presentation.

6. CONSENT AGENDA
At this time the Chair asked for members to identify any items to be lifted for separate discussion.

The following reports were lifted for separate discussion, Reports OPS-19-003, CDS-19-001, CDS-19-003, and FC-19-002, CS-19-007.

Moved by Councillor John Wiens that the Consent Agenda be approved, with the exception of items listed for separate discussion above, and that the reports and recommendations contained therein be forwarded to Council for adoption.

APPROVED.

(a) Items Not Requiring Separate Discussion

CDS-19-002 ZBA-24-2018 - 1585 Concession 6 Road - Removal of Holding Symbol

1.1 Application ZBA-24-2018 for Zoning By-law Amendment for the removal of the Holding ("H") Symbol affecting the lands known municipally as 1585 Concession 6 Road, and being legally described as Part Lot 118 be approved; and

1.2 The draft Zoning By-law Amendment for the removal of the Holding ("H") Symbol attached as Appendix B to this report be forwarded to Council for adoption.

CS-19-008 Lord Mayor Advisory Committees - Economic Development Advisory Group and Youth Advisory Council

1.1 That Lord Mayor Betty Disero, Councillor Clare Cameron and Councillor Erwin Wiens be appointed to the Economic Development Advisory Group;
1.2 That Lord Mayor Betty Disero be appointed to the Lord Mayor's Youth Advisory Council; and
1.2 That the Terms of Reference for the Lord Mayor's Economic Development Advisory Group, attached as Appendix A, and the Lord Mayor's Youth Advisory Council, attached as Appendix B, be forwarded to Council for approval.

(b) Items Requiring Separate Discussion

Council lifted the following reports for discussion and voted on the recommendations contained in the reports separately.

OPS-19-003 Region of Niagara 2020 Waste Collection Contract - Proposed Changes and Niagara-on-the-Lake Enhanced Collection Service

Discussion to place regarding:

• reduced service levels
• mandatory use of clear bags
• service report indicators

Brad Whitelaw, Lead Project Manager, Niagara Region was present to answer questions regarding collection services.

Moved by Councillor John Wiens that the recommendations contained in Operation Services Report OPS-19-003 be amended as follows:

1.1 that Council receive this report;
1.2 that the recommendations approved by the Niagara Region included within this report be endorsed, except for the elimination of scrap metal pick up;
1.3 that the Niagara Region propose an alternative service delivery for scrap metal pick up;
1.4 that Council support the recommendations regarding the enhanced system put forth by the Niagara-on-the-Lake Chamber of Commerce regarding the businesses in the Heritage District:

a) change the pick up time from 9:00 a.m. to 10:00 a.m.
b) do not discontinue the disposal of appliances and scrap metal curbside;

c) there should be consideration of pooling limits for all businesses;
d) retain the current enhancement services provided

APPROVED, AS AMENDED.

Recommendation 1.2 lifted and amended by adding the following: mandatory use of clear garbage bags and bi-weekly collection.

1.2 that the recommendations approved by the Niagara Region included within this report be endorsed, except for the elimination of scrap metal pick up; mandatory use of clear garbage bags and bi-weekly collection.

APPROVED.

CDS-19-001 File Nos. ZBA-05-2018 & 26T-18-18-02 - 108 and 114 Tanbark Road - Applications for Zoning By-law Amendment and Draft Plan of Subdivision

Discussion took place regarding:

• retaining walls
• tree preservation plan
• grinder pumps
  

Moved by Lord Mayor Betty Disero that the recommendations contained in Community & Development Services Report CDS-19-001 be deferred to the Council meeting of February 11, 2019:

1.1 The Zoning By-law Amendment for lands known municipally as 108 and 114 Tanbark Road be approved;

1.2 The draft Zoning By-law Amendment for lands known municipally as 108 and 114 Tanbark Road, attached as Appendix B to this report, be forwarded to Council for adoption;

1.3 The Draft Plan of Subdivision for lands known municipally as 108 and 114 Tanbark Road, attached as Appendix C to this report, be approved in accordance with the provisions of the Planning Act and regulations thereunder, subject to the conditions contained in Appendix D to this report; and

1.4 The Lord Mayor be authorized to endorse the Draft Plan of Subdivision for 108 and 114 Tanbark Road as approved 20 days after notice of Council's decision has been given, provided that no appeals have been received.

DEFERRED.

CDS-19-003 File No. SP-08-2018 - 242-246 Four Mile Creek Road & 1397 York Road - Application for Site Plan Approval

Moved by Lord Mayor Betty Disero that the recommendations contained in Community & Development Services Report CDS-19-003 be approved as follows:

1.1 The Site Plan Agreement with respect to File No. SP-08-2018 for lands being legally described as Part Lot 90 and known municipally as 242-246 Four Mile Creek Road & 1397 York Road, attached as Appendix B to this report, together with the Site Plan, Landscape Plan, and Building Elevations included as Schedules B1 through B3, C1 and C2, and D1 through D16 to the Site Plan Agreement, be forwarded to Council for approval.

APPROVED.

CS-19-007 2018 - 2022 Council Strategic Plan

Moved by Councillor Stuart McCormack that the recommendations contained in Corporate Services Report CS-19-007 be approved as follows:

1.1 That Council accept the Request for Quotation of $26,200 (excluding applicable taxes) from Bill Winegard in association with David Cash to develop a strategic plan for the 2018 - 2022 Council Term.

Moved by Councillor Clare Cameron that the respondents to the Request for Quotation regarding Council's strategic plan be invited to present at the Council meeting of February 11, 2019.

APPROVED.

Moved by Councillor Clare Cameron that CS-19-007 be deferred to the Council meeting of February 11, 2019.

APPROVED.

FC-19-002 2019 Operating and Capital Budgets

Kyle Freeborn, Director, Corporate Services (A) provided a Budget update on the operating budget and capital budget. Mr. Freeborn discussed the levy increase, Library budget reduction to 4.5% with a reduction of $21,500.00, and balance line adjustments to the operating budget. Also discussed were further ways to reduce the operating budget and estimated impacts at assessment. For the capital budget Bryon Street parking metres and the recreation master plan were discussed.

Moved by Lord Mayor Betty Disero that the increase for the Museum be funded from the Parking Reserves.

APPROVED.

Moved by Lord Mayor Betty Disero that the Bryon Street parking meters be removed from the 2019 Capital budget.

APPROVED.

Moved by Councillor Clare Cameron that Line 119 - Recreation Master Plan in the Capital budget be deferred to a future year.

APPROVED.

Moved by Councillor Clare Cameron that Line 1436 - 176 Wellington Street be amended to reduce the total rent from $151,575 to $145,025 in order to reduce the rent paid by Royal Oak School by $6,550.

APPROVED.

Moved by Lord Mayor Betty Disero that an Audit Committee be formed to include Councillors John Wiens, Al Bisback and Stuart McCormack; and

that the terms of reference for the Committee be formulated at the first meeting and forwarded to Council for approval.

APPROVED.

The balance of Report FC-19-002 was discussed and voted on.

Moved by Councillor Clare Cameron that the recommendations contained in Finance Committee Report FC-19-002 be amended as follows:

1.1 Council approve the 2019 Capital Budget in the amount of $9,470,750, as noted in "Appendix A" attached to this report;

1.2 Council receive the 10 year Capital forecast in the amount of $71,754,350, as noted in "Appendix E" attached to this report;

1.3 The 2019 Operating Budget as noted in "Appendix I", attached to this report, which includes an operating levy of $11,584,755 be approved;

1.4 The Clerk prepare the necessary by-law to set and levy the tax rates for the Town of Niagara-on-the-Lake's purposes, for Niagara Regional purposes, and for Educational purposes for the 2019 tax year after the 2019 Capital and Operating budgets have been approved.

1.5 that the increase for the Museum be taken from the Parking Reserves.

1.6 that the Byron Street parking meters be removed from the 2019 Capital budget.

1.7 that Line 119 - Recreation Master Plan in the Capital budget be deferred to a future year.

1.8 that Line 1436 - 176 Wellington Street reduce the total rent by $6550 from $151,575 to $145,025 to allow a reduced rent paid by Royal Oak School.

1.9 that an Audit Committee be formed to include John Wiens, Bisback, Stuart McCormack. And that the terms of reference for the Committee be formulated at the first meeting and forwarded to Council for approval.

APPROVED, AS AMENDED.

7. INFORMATION PACKAGES

The Committee lifted the following items from the Information Packages for discussion:

January 17, 2019
Letter from the Ministry of Municipal Affairs & Housing - Regional Governance Review; Information Reports - Growth Plan for the Greater Golden Horseshoe, Queenston Fire Station and Year End Building Report.

Fire Chief Rob Grimwood was present to answer questions from the Committee on the Information Report dealing with the Queenston Fire Station.

Moved by Stuart McCormack with respect to information report in the January 17, 2019 Information Package, specifically Item No. 2 Queenston Fire Station, that staff be requested to provide an analysis of the report by Chief Grimwood to more closely analyze past, current and future information and future consideration and provide staff recommendations regarding any future action in a report with those responsible for preparing said report to advise Council by May 4, 2020.

APPROVED.

January 24, 2019
Letter to Premier Doug Ford regarding Bill 66; AGCO Information - cannabis retail store licensing,

Moved by Lord Mayor Betty Disero that the January 17, 2019, January 24, 2019 and January 31, 2019 Information Packages be received.

APPROVED.

8. NEW BUSINESS

(a) Notice of Motion - Regional Smoking By-law

Councillor Clare Cameron put forth a notice of motion on the amendment to the Regional Smoking By-law.

9. ADJOURNMENT