URBAN DESIGN COMMITTEE MEETING MINUTES

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Council Chambers
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Members Present:
  • Councillor Wendy Cheropita - Chair, 
  • Peter Neame - Vice-Chair, 
  • Allan Killin, 
  • David Snelgrove, 
  • Chrys Kaloudis, 
  • and Victoria Morley 
Members Absent:
  • Mira Young 
Staff Present:
  • Denise Horne - Heritage Planner, 
  • Erica Pretty - Administrative Assistant, 
  • and Shaunna Arenburg - (A) Town Clerk  

The meeting was called to order by Wendy Cheropita, Chair at 5:00 p.m.

Peter Neame and Denise Horne suggested amendments to the Agenda.

Moved by Peter Neame that the Agenda be adopted with an additional discussion regarding clarification of committee member communications in advance of meetings and to present the Temporary Patio Program as the last order of business.

APPROVED

There were none.

Moved by  David Snelgrove that May 24, 2023, minutes were received.

APPROVED

There were none.

There were none.

Moved by Chrys Kaloudis that the correspondence be received.

Denise Horne presented on 325 King Street (former Parliament Oak School site) on behalf of Mark Iamarino.


The Architect for the project, Peter J Lesdow, presented a summary of the project.


The Committee reviewed the attached materials submitted as part of the applications for Official Plan Amendment and Zoning By-law Amendment
for a proposed hotel at 325 King Street and provided comments on zoning requirements, massing and height of the building, parking and landscaping.


The main comments of the Committee pertained to inadequate parking for guests, hotel staff and visitors, the height of the building is out of scale with the surrounding area, massing and shadowing is a concern, more trees required to buffer potential noise around the perimeter of the property, and concerns about the proposed change to commercial use.


Motion moved by Peter Neame, that the following recommendations be considered by staff and the applicant regarding 325 King Street - OPA-01-2023 & ZBA-01-2023, CDS-23-150:


1. The Urban Design Committee recommends that Staff and Council reject the proposed Official Plan and Zoning Bylaw amendments at this time.

2. The Urban Design Committee further recommends that Staff and Council carry out the required studies to define the need for and potential location of any new, designated commercial areas within NOTL Old Town, prior to asking for and/or considering specific development proposals for any particular site within such new, designated commercial areas;

3. Without prejudicing the results of any zoning or related planning studies which may address this particular site, the Urban Design Committee recommends that Staff take the following concerns into account when preparing their report to Council on this proposed development (a proposed hotel at 325 King Street

a) The required market/impact study (as per Official Plan section 10.4 Commercial Policies) has not been submitted;

b) The proposed development is not consistent with the Official Plan, which requires that developments should be compatible with:

• ‘existing and planned land uses…in the surrounding neighborhood’

• ‘existing and/or planned densities in the surrounding neighborhood’

• ‘existing and/or planned height and massing of buildings within the surrounding neighborhood’

• and have ‘an effective transition in built form between areas of different densities and scale’

c) The massing of the proposed hotel is too large, and inappropriate for the location within the surrounding neighbourhood and related hierarchy.

d) The height proposed is also inappropriate for the location, and much greater than current requirements.

e) No formal parking study has been done, and the proposed amount of parking appears to be quite inadequate given the numbers of guests, hotel staff and visitors for the associated facilities.

f) No formal landscaping plan has been prepared, and the limited information on the site plan is inadequate to properly assess what is planned.

4. The Urban Design Committee further recommends that Council require Staff to ensure that development proposals are complete, with all required documentation, before being subject to the process of public consultation, advisory committee review and Staff review, prior to submission to Council for review and decision.

APPROVED

Planner II, Aimee Alderman, presented on 61 Melville Street.

The architect for the project, Wayne Murray, presented and summarized the project on behalf of the applicant.

The Committee reviewed the attached materials submitted as part of the applications for Official Plan Amendment and Zoning By-law Amendment for a proposed residential apartment building at 61 Melville Street and provided comments on zoning, mass, scale, shadowing and percent lot coverage of the building, landscaping, snow removal, garbage removal, amount of parking, provision for electric vehicles charging stations, and parking security and sidewalks.

The main comments of the Committee pertained to inadequate parking spaces, appropriate choice of trees (in particular the use of Pyrus calleryana, an invasive species) and commercial mixed-use designation of land for the first floor of the building.

Motion moved by Peter Neame, that the following recommendations be considered by staff and the applicant regarding 61 Melville Street - OPA-02-2023 & ZBA-04-2023, CDS-23-135:

  1. Consider adding additional parking with two parking spots per unit;
  2. Reconsider the tree choice and consider appropriate trees in the landscaping; and
  3. Consider commercial mixed-use designation of land for the first floor of the building.

APPROVED

8.1 Request for Comments – Temporary Patio Program Review, CDS-23-136
Planner II, Aimee Alderman, presented on the Temporary Patio Program Review.
The Urban Design Committee provided feedback on the existing parameters of the Temporary Patio Program regarding lighting, use of wood, flowers, umbrellas and overall consistent design standards.
The main comments of the Committee pertained to the use of warm coloured lighting, prohibiting rough frame timber, planting boxes as a requirement, black umbrellas being prohibited (they attract too much heat from the sun) and a need for consistent design standards.
Motion moved by Victoria Morley, that the following recommendations be considered by staff regarding the Temporary Patio Program Review, CDS-23-136:


1. Lighting will be of warm colours around 2700 Kelvin;
2. Use of rough framed timber is prohibited (no rough 2x4s);
3. Decorative free-standing flower pots or planting boxes are required;
4. Black umbrellas prohibited; and
5. Consistent design standards are developed.

APPROVED

Town Staff answered questions regarding the Town’s Procedure By-law, and the parameters around communications with a majority of Committee members. Quorum and the rules regarding members meeting and communicating outside of established meeting times were clarified and discussed.

July 26, 2023 at 5:00 p.m.

Adjournment unanimously took place at  8:31 p.m.